Patent & Intellectual Property Notarization
Intellectual property documents ΓÇö including patent applications, invention disclosures, IP assignment agreements, and licensing contracts ΓÇö often require notarization to establish authenticity, confirm identity of the parties, and create a verifiable chain of custody. Notarized IP documents are frequently needed for patent office filings, international registrations, and legal proceedings.
Documents You'll Need
- Valid Government-Issued Photo ID ΓÇö for each inventor, assignor, or authorized representative signing the documents
- Patent or IP Documents ΓÇö patent application, invention disclosure, IP assignment agreement, or licensing contract (printed, unsigned)
- Inventor/Assignor Details ΓÇö full legal names, addresses, and citizenship information of all inventors or parties
- Corporate Authorization ΓÇö if signing on behalf of a company, a board resolution or letter of authorization confirming signing authority
- Prior Art or Supporting Materials ΓÇö any referenced exhibits, technical drawings, or prior filing records mentioned in the documents
Step-by-Step Process
- Submit documents for review ΓÇö send your patent or IP documents to us via email or our online form. We review them for proper formatting and completeness before your appointment.
- Confirm all required parties ΓÇö identify all inventors, assignors, or representatives who must sign. Each person must attend the appointment or provide a notarized power of attorney.
- Identity verification ΓÇö at the appointment, the notary verifies the identity of every signer with valid government-issued photo ID.
- Document review ΓÇö the notary reviews the documents with all parties, ensuring the content is understood and all pages are present.
- Witnessed signing and attestation ΓÇö all parties sign in the presence of the notary. The notary attests to the identity of the signers and the authenticity of the signatures.
- Notarization and sealing ΓÇö the notary stamps, signs, and seals all documents. Each page is initialled if required by the receiving patent office or institution.
- Certified copies ΓÇö the notary can prepare certified copies for your records or for filing with multiple jurisdictions.
Important: For international patent filings (e.g., USPTO, EPO), documents may require apostille or authentication through Global Affairs Canada after notarization. Let us know the destination country so we can advise on additional steps.
Book Your Appointment
Need IP documents notarized? Book now or call us directly at +1 (437) 239-6833.