Start with the organization requesting the document
The fastest way to avoid the wrong appointment is to ask the bank, court, school, employer, consulate, or government office what they require. “Notarized,” “commissioned,” “sworn,” “witnessed,” and “certified true copy” can describe different steps.
Ask whether they require an Ontario notary public, a commissioner of oaths, an original document, a certified copy, a particular wording, or a specific date. Keep their instructions available during the appointment.
Prepare these items before your appointment
- The complete document: bring every page and attachment. Leave signature and date fields unsigned unless you were told otherwise.
- Valid identification: bring current government-issued photo ID showing your legal name and photograph.
- Supporting instructions: bring the email, checklist, or form that explains where the notarized document must be submitted.
- All signers: every person who must sign or swear a statement should attend and understand what they are signing.
What happens during notarization?
The notary checks identity, confirms that the required person is present, watches the signature or administers the oath when applicable, completes the notarial wording, and records the details required for the act. For a certified copy, the notary compares the copy with the original document.
A notary verifies identity and the execution of a document. The notary does not replace a lawyer who should advise you about whether a contract, estate document, or legal strategy protects your interests.
Common reasons an appointment is delayed
- The signer has no acceptable identification.
- Pages, schedules, or signature instructions are missing.
- The document requires a witness, translator, or special institutional wording.
- The receiving organization does not accept remote notarization or a copy of the completed document.
Choose the right appointment
For a sworn statement or statutory declaration, review our affidavit notarization service. For passports, diplomas, or other records, see certified true copies. If the receiving organization accepts video appointments, ask about remote online notarization.
Questions people ask before booking
What should I bring to a notary in Ontario?
Bring the complete document, valid government-issued photo identification, and any instructions from the organization requesting notarization. Do not sign in advance unless instructed.
Can a notary explain my legal document?
A notary can explain the witnessing or commissioning process, but independent legal advice should come from a lawyer.
Can I get a document notarized online?
Some documents can be completed online if the receiving organization accepts the format and identity verification requirements can be met.